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2020 HPAC ANNUAL INSTRUCTOR/TANDEM ADVISORY 


  June 2020

In this advisory:
  1. HPAC/ACVL Certified Instructor Trademark for instructors’ and schools’ websites;
  2. Instruction Evaluation Process;
  3. Important changes to the Standard Operating Procedures (SOP’s) that impact the role of HPAC/ACVL-certified instructors (post-2020 Board of Directors Annual Meeting);
  4. New HPAC/ACVL waiver and updated Questions and Answers about HPAC’s Insurance Policy;
  5. Waivers for Schools and Tandem Operations: The Do’s and Don’ts;
  6. Required procedures and documentation for both instructors and tandem pilots related to certification currency, ratings submissions, use of P1-2/H1-2 Training Logbooks, Pre-Flight checklists

NEW HPAC/ACVL CERTIFIED INSTRUCTOR MARK

By Nick Jones,
HPAC/ACVL President, Ontario Director

In order to prevent unauthorized use of the HPAC/ACVL logo, it is now a fully registered trademark of HPAC/ACVL. No use of the trademark is permitted under any circumstances without a license from HPAC/ACVL.

However, in order to help current certified instructors promote the sport and their businesses, be recognized for their official status as certified HPAC/ACVL instructors (in contrast to uncertified instructors), HPAC/ACVL is issuing a blanket license to all current certified instructors/tandem pilots to use the "HPAC/ACVL Certified Instructor" logo. It can be used on business cards, websites and other promotional materials.

This license is subject to limitations intended to ensure the logo is clearly associated only with specific certified instructors, and does not imply blanket endorsement of a school or business. Please review the license which is available for download on the "Info for Instructors" page at https://hpac.ca/pub/?pid=112 and contact the HPAC Office to acquire the trademark for use.
 
HPAC/ACVL STUDENT EVALUATION

By Randy Parkin
HPAC/ACVL Vice-President, Alberta Director

As you know, during 2019 the HPAC Board of Directors initiated a Student Evaluation to collect feedback from your students. Please see a summary of what we found out for your review. I will soon be sending each instructor for whom we received at least 1 completed evaluation a summary of just their responses. In the meantime, if you have questions or concerns please feel free to contact me via email or phone.

Randy Parkin. (randy@keyinc.com, 403.607.9888)
 
STANDARD OPERATING PROCEDURES (SOP’S)
 
New SOP’s are posted and dated at https://hpac.ca/pub/?pid=29 and https://www.acvl.ca/pub/?pid=29 and are effective from the date of this Advisory. Please review all that were changed in 2020.

EXTENSIONS FOR INSTRUCTOR/TANDEM CERTIFICATIONS AND FIRST AID
 
These are available for Instructors whose recertification or First Aid comes due in 2020. As courses are not predictably available in the foreseeable future, due to the pandemic, all instructors due in 2020 can apply to the HPAC Office for an extension to December 31, 2020.

Reminder: Instructor Certification requires a Basic In-Person First-Aid Certificate in compliance with Canadian Occupational Health and Safety Regulations. Online-only courses are no longer accepted as fulfillment of this requirement. St. John Ambulance and Red Cross Basic First Aid offer good options, when they are again available later in 2020 or early in 2021.

NEW WAIVERS
 
Please be advised that our waivers have recently changed. A new stronger waiver has been formally approved by our insurer. Only this approved waiver will be valid in the case of a claim. Please always use only current membership forms and waivers at https://hpac.ca/forms/MF.pdf and https://hpac.ca/forms/MF_fr.pdf. Please familiarize yourself with the new waiver provisions.

THE DO’S AND DON’TS OF WAIVERS
 
The purpose and do’s and don’ts of waivers are frequently misunderstood. And yet it is vital that instructors/tandem pilots maximize the protection that waivers provide. To this end, a useful guide has been developed by HPAC/ACVL’s legal counsel, Mark Damm. This is vital information for instructors and tandem pilots. Please  review this at http://beta.hpac.ca/en/files/Dos-and-Donts-of-Waivers-2020.pdf.  It is also posted on the Instructor Page (https://hpac.ca/pub/?pid=112).
 
Regarding waivers for your school/business, you might also wish to review the following article: https://www.cwilson.com/do-liability-waivers-even-work/
 
INSURANCE FAQ’S FOR INSTRUCTORS AND STUDENTS
 
The FAQ’s related to our insurance policy have been redrafted to reflect HPAC/ACVL’s current policy 2020-2021. The FAQ’s can be found at https://hpac.ca/pub/?pid=136 and the insurance binder, outlining the coverage is on that same page at the top. This is also valuable information for your students.

TRAINING LOGBOOKS FOR P1/P2 AND H1/H2 MANDATORY

The Training logbooks for P1/P2 and H1/H2 are available from the HPAC Office. They are mandatory for use across Canada so that a national training standard can be observed. They can be ordered online at hpac.ca or acvl.ca right from the homepage on the right hand side (just click on the picture of the Training logbook).

The purpose of these logbooks is to have students assume joint responsibility with the instructor for their training and to be able to understand their progression toward a Novice P2 or H2 rating. Documenting their progression is also important for pilots who for one reason or another have to move from one instructor to another during their Novice training.

SUBMITTING RATINGS

As a courtesy to pilots who have earned their ratings, please submit these ratings promptly to the HPAC Office for official registration in the pilot’s profile. The Office records all ratings when they are received.
 
Pilots frequently contact HPAC to ask about their missing ratings, which are not reflected on the website and these pilots have to be redirected to the instructors involved. Ratings that are more than one month old from final sign-off, will no longer be accepted.

SCHOOLS LISTING ON HPAC/ACVL WEBSITE
 
Please note that schools/tandem operators are listed at https://hpac.ca/pub/?pid=374 (this page is accessed from the homepage on the right hand side where it says “Schools”). The names of the schools, when clicked, link directly to the school’s website. Many new pilots look there to find a school near them.
 
If your school is not listed there and you would like it to be, please contact the HPAC/ACVL Office.

SIGNIFICANCE OF INSTRUCTOR SIGNATURES AND CODE OF CONDUCT

Instructors are asked to carefully adhere to all ratings requirements for their students before signing off on, and sending in, ratings. This is in the interest of pilot safety as well as the reputation of instructional standards for our sport in Canada. Please never sign off pilots without having personally witnessed all of the required skills. Pilot self-reporting regarding numbers of flights or airtime is never acceptable for Novice ratings and only acceptable for higher ratings with back-up documentation such as logbooks.
 
Your instructor signature is your professional statement and certification that the pilot has completed, and you have witnessed, all requirements for the rating as set out in the SOP.

Please review the Instructor Code of Conduct SOP at https://hpac.ca/files/sop/460-0_en.pdf  and  https://hpac.ca/files/sop/fr/460-0_fr.pdf.

Please bear in mind that instructors and tandem pilots are the public face of our sport in Canada.
 
INSTRUCTOR/TANDEM PILOT CURRENCY

With the exception of the extensions granted because of the pandemic, please be advised that extensions of certification are granted only in extenuating circumstances and are not automatic.
 
Instructors/tandem pilots are responsible for managing the currency of their certifications. In the unlikely event of an insurance claim, instructors/tandem pilots who have let their currency lapse, cannot be assured of coverage. Please be sure your membership, certification and First Aid are all up to date.


ACCIDENT REPORTING

Instructors and tandem pilots are reminded that accident reporting is mandatory. This includes accidents/incidents at school properties or elsewhere, personally witnessed or not. This is a requirement for maintaining instructor certification.

Please encourage your students to file confidential accident/incident reports with the Safety Committee at https://hpac.ca/pub/?pid=58. It is everyone’s responsibility to cultivate a culture of safety in our sport.


FOREIGN RATING CONVERSIONS

HPAC/ACVL frequently sees pilots with foreign certifications taking up residence in Canada. These pilots are asked to approach an HPAC/ACVL-certified instructor to have their foreign documentation reviewed as well as supplemental materials such as logbooks. Please review these materials and implement a skills test as well as administer the HPAC/ACVL written exam for an equivalent HPAC/ACVL rating. At the conclusion of this conversion testing process, instructors are asked to send in a standard rating form and a scan of the foreign license to the HPAC Office. As the HAGAR exam is required for the Intermediate rating, most of these conversions lead to the Novice P2 or H2. But this will make the pilot eligible for HPAC membership.


EXAMINATION SECURITY

Please protect the security of our examinations by actively invigilating in-person examinations while they are being written and retrieve all examination documentation after a pilot has written an exam. Please do not ever send any examination materials by e-mail. The security and validity of our examinations depends on your discretion in this regard.

Please do not send any examination materials to HPAC. Only the official rating form is required to be sent in by e-mail.


TANDEM PILOTS AND WAIVERS

Please be sure to have your student/passengers sign the HPAC waiver in order to assure your coverage by HPAC’s insurer in the case of any claim. While tandem pilots might have additional waivers that cover their companies or them as individuals, and in some cases (e.g. resorts) the landowner may additionally have their own waiver that also has to be signed prior to a tandem flight, the HPAC waiver is primary and mandatory. It cannot be altered in any way.


PRE-FLIGHT CHECKLISTS (CPC)

Formal Pre-Flight Checklist procedures are required before each tandem flight, recreational or commercial. While some long-term tandem pilots have a long-standing pre-flight checklist already in place, and can of course continue with their own system, the HPAC/ACVL recommended pre-flight checklist is the minimum base-line required of all tandem pilots. Please contact the Office if you have not received your Pre-flight Checklist cards. A set of two has been routinely sent out to all new instructors/tandem pilots (one for the instructor and one for the student/passenger). Please notify the Office if any additional cards are required.
 
Please call the Office at any time if any clarifications on any of this content are required.
 
Margit Nance
Executive Director

admin@hpac.ca
1-877-370-2078
 
Jun 16 2020   Top Top