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DRAFT Event Management Decision Making, Risk Management - Proposed Cross Country Magazine Article

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Fred Wilson
Joined: 10 Dec 2014
Posts: 45
PostPosted: Sun Dec 14, 2014 05:16 pm    Post subject: DRAFT Event Management Decision Making, Risk Management - Proposed Cross Country Magazine Article Reply with quote

DRAFT - Stay tuned. Article in Progress. Updated Jan. 8th 2015

Contributing Team Request to:
Paragliding: Judith Mole, Bruce Goldsmith, Godfrey Wenness... (Goran Dimiskovski (PWCA) via Phillippe Broers.)
Hang Gliding: William Olive, Gordon Rigg, Davis Straub...

The idea here is to:
. . . a) trigger a series of related articles for the printed magazine who have requested more articles covering more interest areas now that they have jumped from 6 - 10 Issues per year.
. . . b) have a collection of links to go to "further reading" on the On-Line edition of Cross Country Magazines.

Risk Management: Event Management Decision Making in Paragliding & Hang Gliding.
. . . . . . Intended for Cross Country Magazine

"Risk is defined as the probability of an event and its consequences. Risk management is the practice of using processes, methods and tools for managing these risks.
Risk management focuses on identifying what could go wrong, evaluating which risks should be dealt with and implementing strategies to deal with those risks.
Event Managers that have identified the risks will be better prepared and have a better and / or more cost-effective way of dealing with them."

1. Risk Management:
. . . ..a.See the collection of articles re: Risk Management for Volunteers.

. . . ..b. Apply for a Special Aviation Event Order and, via that, a NOTAM (Canadian examples here) covering the duration of the event, including practice days and tourist layover days.

. . . ..- IFR & VFR Traffic is NOT expecting to run into gaggles of gliders using up a large three dimensional block of airspace.

. . . . . i. The new Restricted Canada Air Pilot (RCAP) Approaches and RNAV (GNSS) Instrument Approaches are highways in the sky, along Commercial Aviation's safest fuel saving routes.
. . . . . . .General Aviation Pilots are NOT looking out the window. This is strictly IFR.
. . . . . . .They are looking down at their TCAS (Transponder Collision Avoidance System) (and / or FLARM) watching out for transponder signals from any other local aircraft.

There is a real safety and fuel economy emphasis with all commercial carriers now, big and small.
The days are gone where pilots would cancel IFR to do a scenic side trip. They adhere strictly to IFR / RNAP / RCAP fuel economy routes now.

2. Event planning, http://hpac.ca/pub/?pid=120
. . . ..a. Generic Steward's Report -Analyzing The Event Management Team and their Event Planning.

. . . ..c. Announce the event before Xmas so pilots can book holidays in peak times. (Successful events recur annually when they avoid Event financial losses.)
. . . . . .. i.Read The Meet Organizer Assistance Package.
. . . . . ..ii. Practical Guidelines for Event Organizers: See drop down menu at: http://www.fai.org/civl-documents
. . . . . .iii. Local Rules Example: (pdf)
. . . . . .iv. FAI / CIVL Cat 1 & 2 Event Organization.

3. Run a text event as a dry run with new scorers using [b]FAI FS Software and / or [url=http://vali.fai-civl.org/supported.html]FAI / CIVL Approved Software for Online Contest Systems
. Proof your turnpoints at the same time.

4. Plan your location routes for experience level.
. . . ..a. Avoid or highlight known turbulence areas.
. . . ..b. Weather Predictors: Use a combination of Winds Aloft, FIC Advanced Pilot Weather Briefing, RASP, XC Skies in addition to local weather feeds.

. . . ..b. Explain National Airspace Rules and provide critical local information. Be aware that local pilots are often as deficient in this area as foreign visitors.
. . . . . .- Canadian HAGAR Study Guide ===> VFR & LO Chart Study Guide <===

5. Effective Media Strategies. See HPAC PRD 310.0 Annex A
. . . ..a. Economic Impact Survey: (PDF)
[url=][/url]DRAFT Event Management Decision Making, Risk Management - Proposed Cross Country Magazine Article

6. Risk Management and Insurance:

7. Emergency Preparedness and Communication Protocols:
. . . ..a. Inform Search and Rescue and your local Ambulance service of your event.
. . . . . .- Inform the Ambulance Service of Road Quality and road travel time and distance to nearest Trauma Care Hospital as per The Golden Hour.
. . . . . .- Inform S&R where the nearest suitable Helipad is.

. . . ..b. Have: a paramedic on staff;
. . . . . .- A First Aid Kit, Oxygen, Helicopter Spine Board (Pdf) & Helicopter Basket Strectcher on launch.
. . . . . .- Pilot Harness First Aid Kits c/w Space Blanket & Emergency Whistle encouraged.

. . . ..c. (Excluding the USA) Dial 112 txt to 911 texts all personal info data in smart phones + GPS location on smart phones with roaming packages. (Only momentary cell coverage needed.) 911 then calls you back.
. . . . . .- Note that calls from Cell phones may put you into the WRONG 911 / 000 Call Centre. It is a VERY good idea to enter the DIRECT number to your LOCAL Police Detachment in ALL Event Management Team Members Cells. (Or provide them with a paper safety info sheet with this included on it.)

. . . ..d. Parachute Deployment Information Articles.

. . . ..e. Protocols for handling an Emergency or Search and Rescue Situation should be fully discussed and published. What happens if the Event Management (Team) can not be contacted, are flying on task etc.

. . . . . .- Canadian Example
. . . ..f. All requests for Search and Rescue MUST go through:
. . . . . . i. the RCMP via telephoning 911. So do Not Phone Search and Rescue directly yourself.
. . . . . . - Charges MAY apply, but are far, far less likely to apply if you clearly explain to the RCMP that it is an Aviation Occurrence and the reason(s) for calling.

. . . . . .ii. Or, alternatively, can phone FIC. 1-866-WX-BRIEF is the same phone number used all across Canada. (French Service 1-866-GOMÉTÉO)
. . . . . . - They can call Search and Rescue for you. (This reduces or eliminates the chance of any fees or charges applying to the victim.)
. . . . . . - They may or will (by request) Immediately direct local General Aviation pilots to Air Search the area for you, if and as required, if and as soon as you have STOPPED THE TASK and pilots are clearing the area or landing. S&R Air and Ground HAS THE RIGHT OF WAY. Period.

As an official Event Management Team Member, in charge of the situation until the RCMP takes over, you can ask, convince if need be, the RCMP, that the Search and Rescue Crew be put on STAND BY until you are MORE certain that they will be needed. S&R people work. S&R is a volunteer activity. No Pay. These people live with loss of Pay from their regular employment (and resulting family stress) in many regions.
Winter Blues Reading Material + XC Magazine's Tuesday Tips Articles List. + Flytec Tips of the Week + Event Management Support
Thermaling Tips Wiki + Cross Country Coaching Manuals + RASP Wiki
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