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HPAC/ACVL

2011 Annual Directors’ Meeting



Holiday Inn



Guelph, Ontario



April 22 – April 24, 2011







Attending:

Dom Juretic, President, Quebec Rep

Amir Izadi, Vice-President, BC Rep

Bruce Busby, Secretary, Alberta Rep

Tim Parker, Treasurer

Blake Daley, Atlantic Rep

Steven Younger, Ontario Rep

Loren White, Saskatchewan Rep

Gilles Normandeau, Manitoba Rep

and

Sam Jeyes, Business Manager (outgoing)

Margit Nance, Business Manager (incoming)



Friday April 22, 2011

Meeting called to Order 9:30 a.m.

I Approval of Minutes of April 22-24, 2010

MOTION HPAC/ACVL ADM 22.4.11.1: Approve the Minutes of the 2010 ADM (moved by Gilles, seconded by Bruce, approved unanimously)



II New Website Update

Discussion:

- review of process for selecting logo and web designer

- review of new website target groups and their needs: members, visitors, agencies, landowners

- automated processes for members and instructors



III Visiting Teaching Instructors

Discussion:

- An issue arose because a school found itself without sufficient staff

- SOP 420-3 – Apprentice Instructor would be the vehicle for covering this: an apprentice instructor has to be supervised by a local instructor through use of radio or visual supervision

MOTION HPAC/ACVL ADM 22.4.11.2: To change SOP 420-3 to reflect new rules for Visiting Teaching Instructors as Apprentice Instructors for a 30-day period (renewable) and under the supervision of an HPAC instructor (moved by Dom, seconded by Loren, passed unanimously)



IV Instructor Rating and Tandem Rating

Discussion:

- An objective is to separate the instructor rating from the tandem rating above instructor (work in progress)



V Foreign Instruction Endorsement Program

Discussion:

  • There is a request from an instructor to administer and run an instructor/tandem course in Nepal, using Canadian standards (work in progress)



VI Instructional Standards

Discussion:

- Action Point: Board members should be reminded to give feedback to the IAC re instructional standards and safety equipment



VII Pilot Rating Suspension

Discussion:

- A tandem and instructor rating of one member had been suspended earlier in the year and that decision was under renewed consideration

MOTION HPAC/ACVL ADM 22.4.11.3: That the tandem and instructor ratings of HPAC/ACVL member __________________ remain suspended indefinitely. The reissue of those ratings will not be considered unless and until a) the member has met with and obtained a report from a sports psychologist or psychiatrist appointed by the HPAC/ACVL for the purpose of an opinion as to his suitability as an instructor or tandem pilot, at the member’s sole expense, and b) the member has been recertified for the rating(s) by a T2 instructor. Upon satisfaction of both of the above, the member must instruct or perform tandems with a member of the same or higher rating, for 6 months. (moved by Bruce, seconded by Loren, passed unanimously) (name of pilot tba at conclusion of ongoing process)



VIII Air and Cross Country Magazine Project

Discussion:

- Presentation by Sam Jeyes regarding negotiations with Cross Country Magazine about a potential 8-10 page Canadian supplement to be included three times yearly in XC Magazine, similar to the supplement being produced for South Africa; as Air is behind, this catchup was taken into consideration also; Sam Jeyes continuing to negotiate on HPAC/ACVL’s behalf

MOTION HPAC/ACVL ADM 23.4.10.1: Approved that a maximum of $35,000 be allocated to produce 3 issues of XC Canada with six issues of Cross Country, contracted to Cross Country Magazine from 1st May, 2011 to 30th April, 2012. (moved by Steve, seconded by Loren, passed unanimously)

MOTION HPAC/ACVL ADM 23.4.10.2: To appoint Bruce Busby to be the Chair of the XC Canada Editorial Committee (moved by Loren, seconded by Dom, passed unanimously)



VIX Logo

Discussion:

- Unveiling of the new logo could take place at the same time as the new XC Canada comes out or for the 2011 AGM



X Marketing

Discussion:

- “Airtime for Discovery” was presented by Blake Daley as a tribute to Atlantic pilot Mark Dempsey; Blake to continue research



XI National Hang Gliding and Paragliding Day

Discussion:

- It should be a national day with special rates offered for tandems (work in progress)



XII Conference Calling

Discussion:

- The Business Manager is directed to investigate a conference calling system (potentially one with a bridge that everyone can call into)



XIII Business Manager Transition

Discussion:

- Various operational items regarding moving the HPAC/ACVL office, maintaining continuity for members and coordinating with the web designer on the new website were discussed



XIV IAC Report

Discussion:

- Ways of mandating Senior Instructors into the IAC process (work in progress); senior instructors must be able to have access to the IAC forum

- An additional objective is to have a process laid down for dealing with situations and gathering data when there is a fatality involved

MOTION HPAC/ACVL ADM 24.4.11.1: Change SOP 420-3 Instructor Certification Program to include a 5th Point under Responsibilities to read: 5) Senior Instructors are responsible to monitor active IAC Forums and discussions (moved by Steve, seconded by Dom, passed unanimously)

MOTION HPAC/ACVL ADM 24.4.11.2: Change SOP 430-1 Tandem Endorsement Program to include a 4th Point under Responsibilities to read: 4) Tandem 2 pilots are responsible to monitor active IAC forums and discussions (moved by Steve, seconded by Dom, passed unanimously)

- PRD’s need to be updated on website so that all members are aware

- The new website must make it possible to allow senior instructors to gain access to the IAC Forum

- Changes to PRD’s need to be e-mailed to senior instructors to be assured they are aware of the changes







XV Budget 2011-2012

Discussion:

MOTION HPAC/ACVL ADM 24.4.11.3: To approve the budget for 2011-2011 as presented and discussed (moved by Dom, seconded by Loren, passed unanimously)



XVI Master Rating Awards

MOTION HPAC/ACVL ADM 24.4.11.4: To award a Master Rating to John Jannsen, Rene Marion, Amir Izadi and Margit Nance (moved by Dom, seconded by Bruce, passed unanimously)



XVI Elections

MOTION HPAC/ACVL ADM 24.4.11.5: To reelect by acclamation the current President: Dom Juretic (moved by Bruce, seconded by Loren, passed unanimously)

MOTION HPAC/ACVL ADM 24.4.11.6: To reelect by acclamation the current Vice-President: Amir Izadi (moved by Bruce, seconded by Dom, passed unanimously)

MOTION HPAC/ACVL ADM 24.4.11.7: To reelect by acclamation the current Secretary Bruce Busby (moved by Dom, seconded by Loren, passed unanimously)

MOTION HPAC/ACVL ADM 24.4.11.8: To reelect by acclamation the current Treasurer Tim Parker (moved by Dom, seconded by Bruce, passed unanimously)

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