Motions: April 2004 - April 2005

(March 2004 - April 2005)

Board Members Present at the Meeting:

Mike Miller ( BC)
Doug Keller (President, AB 2004) / Bill Busby (AB 2005)
Cas Wolan (SK)
Gerry Grossnegger (MB) (VP, 2005)
Peter Darien (ON)
Steven Boost (PQ 2004) / Jacques Blaquet (PQ 2005)
Michael Fuller (President 2005, HPAAC)

Officers

John Burk (Business Manager)
Charles Mathieson (Treasurer)
Fred Wilson (Safety)

Minutes by: Mike Miller, HPAC Secretary

• 2004-03-26-#1-AB Aeroclub Invoice
• 2004-04-27-#1-AB GPS Record Verification
• 2004-06-02-#1-Financial Statements
• 2004-06-06-#1-BC Senior Instructor Status
• 2004-06-06-#2-BC Tandem 2 Rating (Paragliding)
• 2004-08-18-#1-ABT2 Rating for Mike Miller
• 2004-09-07-#1-AB IAC Chair appointment
• 2004-09-28-#1-BC Funding for Annelies Brown for PWC
• 2004-10-24-#1-AB World Team Funding
• 2004-11-10-#1-AB Solid Ground Award PRD - Amended
• 2004-11-23-#1-AB OLC Funding
• 2004-12-11-#1-AB 2005 HG and PG Nationals
• 2004-12-12-#1-AB HPAC/ACVL participation in the OLC
• 2005-1-3-#1-AB HPAC President Appointment
• 2005-1-16-#1-HPAAC Vice President
• 2005-1-24-#1-HPAAC World Team Fund
• 2005-02-07-#1 Payment of Insurance Package
• 2005-02-08 MB-#1 - Amendments to the Solid Ground Award PRD
• 2005-02-28 1 Mb - Aero Club of Canada 2005 Dues

MOTIONS PASSED

HPAC Motion 2004-03-26-#1-AB Aeroclub Invoice
Date Proposed: March 26, 2004
Proposed by: Doug Keller
Expiry Date: April 3, 2004
Seconded by: Michael Fuller
Voting Begins: upon seconding
Voting Closes: April 8, 2004

Motion to pay the invoice for dues from the Aerocub of Canada in the amount of $4995.00

Motion 2004-04-27-#1-AB GPS Record Verification
Date Proposed: April 27, 2004
Proposed by: Doug Keller
Expiry Date: May 1, 2004
Seconded by: Gerry Grossnegger
Voting Begins: upon seconding
Voting Closes: May 1, 2004

Motion to accept the recommendation of the Records and Badges Committee to allow the use of GPS receivers for verification of Canadian badge and record flights. Vincene has asked that this be approved and in place by May 1.

Voting:

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Notes: See attached recommendation:
HPAC Badge & Record Committee April 23, 2004
Vincene Muller, Chair
Stewart Midwinter
Ted de Beaudrap

The HPAC Badge & Record committee members would like to propose the use of GPS for Canadian Record and Badges effective May 1, 2004.
FAI Badges - GPS or barograph required
Canadian Records - Use of GPS or Barograph
Official Observers (they need just fill out the OO form before flight)Sporting licence require

Note from Stewart
Records: need an O.O. because of the declaration. The pilot has to present a signed declaration to the O.O. before the flight,
if it's a closed course. And the O.O. will note the GPS serial number, then take possession of it afterward.

For open distance flights, no declaration is required, but it's still good
to let an O.O. know (if possible) that you will make an attempt.

Note from Ted
For Canadian Records and Badges. As long as we can verify the track log has not been tampered with.

For Records, a Sporting License is still required. An OO
can't hurt either, like a declaration that a record is being attempted,
or verification that the pilot submitting the claim actually made the
flight recorded on the track log.

For World records, section 7 must be strictly adhered to. That means
all of the normal stuff like 35mm cameras, approved and calibrated
barograph, etc...

Note from Vincene
Pilots who wish to file for a World Record need to be familiar with Section7 (see fai.org website). All requirements must be met before the FAI Record Committee will look at a record package. Previously all Canadian National Records also met the same requirements and it was fairly easy for our committee to have a World Record processed. Now this will change. pilots must be aware of this. The paperwork for a world record is much more complex than flying the actual flight!

Motion 2004-06-02-#1-Financial Statements
Date Proposed: June 2, 2004
Proposed by: Doug Keller
Expiry Date: June 9, 2004
Seconded by: Gerry Grossnegger, Jun.3'04
Voting Begins: upon seconding
Voting Closes: June 9, 2004

Motion to accept the 2003-04 financial statements as submitted by the Treasurer

Voting:

Motion 2004-06-06-#1-BC Senior Instructor Status Lenka Drdla
Date Proposed: Proposed by: Mike Miller
Expiry Date: June 21, 2004
Seconded by:
Voting Begins: upon seconding
Voting Closes:June 21, 2004
Motion to appoint Senior Instructor (Paragliding) status to Lenka Drdla.
All information has been forwarded to the business office.
See attached letter

Voting:

Motion 2004-06-06-#2-BC Tandem 2 Rating (Paragliding) for Stan Drdla
Date Proposed: June 6, 2004
Proposed by: Mike Miller
Expiry Date: June 21, 2004
Seconded by:
Voting Begins: upon seconding
Voting Closes: June 20, 2004
To appoint Tandem 2 Status (paragliding) to Stan Drdla.
All paperwork has been forwarded to the business manager
See attached letter
Voting:

HPAC/ACVL Motion 2004-08-18-#1-AB: T2 Rating for Mike Miller
Date Proposed: August 18, 2004
Proposed by: Doug Keller
Expiry Date: August 25, 2004
Seconded by: Gerry Grossnegger
Voting Begins: upon seconding - August 18, 2004
Voting Closes: August 25, 2004
Motion to accept the recommendation of Glenn Derouin to grant a Tandem 2 rating to Michael Miller

Voting:

Notes: Glenn's recommendation.
Mike miller did do a Tandem 2 course with me I think now 3 years ago , I felt at the time that he needed more Tandems under his wing, We talked about it this year and I told him that I would forward a recommendation to yourself to get his T2 . so I guess we will grant him one from June of 2004 forward. He has the necessary experience and flight required for the t2 rating.

from Gerry:
excerpt from http://hpac.ca/pub/?pid=114:Requirement to Obtain a Tandem II Endorsement
7. In order to qualify for a HPAC/ACVL Tandem II endorsement for hang gliding or paragliding, instructors must meet the following requirements:
a. hold a HPAC/ACVL instructor or senior instructor certification; (verified, see http://hpac.ca/pub/?pid=184)
b. have at least 100 tandem flights as pilot-in-command; (some documentation would be nice, like a log book...?)
c. assists a Tandem II instructor in conducting a Tandem I seminar. (date?)
8. In order to retain a Tandem II endorsement, instructors must:
a. log at least 50 flights including 10 tandems annually; (skill currency issue - should include last year)
b. use a Certified tandem glider and reserve parachute (plus safety wheels for hang gliders);
c. use tandem flight only for instructional purposes; and
d. conduct at least one Tandem I Seminar every three years. (by June 2007

Motion 2004-09-07-#1-AB IAC Chair appointment
Date Proposed: September 7, 2004
Proposed by: Doug Keller
Expiry Date: Sept. 7, 2004
Seconded by: Gerry Grossnegger
Voting Begins: upon seconding
Voting Closes: Sept. 14, 2004
Motion to appoint Peter Darian-Varzeliotis to the position of IAC Chair.

Voting:

Motion 2004-09-28-#1-BC Funding for Annelies Brown for PWC

Date Proposed: September 28, 2004
Proposed by: Mike Miller
Expiry Date: October 12 , 2004
Seconded by: Steven Boost
Voting Begins: upon seconding
Voting Closes:
Motion to assist Annelies Brown on her trip to Mexico for the PWC . An amount of up to $200 is not unreasonable for a trip of this kind.

Voting:

Motion 2004-10-24-#1-AB World Team Funding
Date Proposed: October 24, 2004
Proposed by: Doug Keller
Expiry Date: October 31, 2004
Seconded by: Mike Miller
Voting Begins: upon seconding
Voting Closes: October 31, 2004
Motion to add $1000 from HPAC/ACVL general revenue to the World Team Fund for pilots attending the 2005 HG and PG World Championships.

Voting:

Comments:
The World Team Fund balance is currently at $650. There are two pilots so far who have committed to the HG Worlds and we have three spots available for the PG Worlds so that would provide $550 per competitor.
GG: The $20,000 that we've decided to put in the endownment fund to generate money for competition pilots is already a contribution of $25 per (current) member, that's enough, even though the additional $1000 (this year) would only be $1.29/member/year. I wouldn't be against giving out some of that $20k, but then the fund would grow more slowly, and shrink if it became a regular occurance.

HPAC/ACVL Motion 2004-11-10-#1-AB Solid Ground Award PRD - Amended
Date Ammended: November 12, 2004
Proposed by: Michael Fuller
Expiry Date: November 19, 2004
Seconded by: Cas Wolan
Voting Begins: upon seconding
Voting Closes: November 19, 2004
Motion to accept the Solid Ground Award PRD submitted by Michael Fuller
Voting:

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Comments: The PRD will have to be given a number once accepted. The amended PRD is attached.[Original PRD]
Gerry: I'm all for the award and I actually hope this passes, but I disagree that individuals should not be able to submit nominations, and point #6 of this draft of the PRD is still incomplete. If the reasoning for limiting submissions to only "any associate organization" (as it was explained to me but is not yet in a PRD: "associate clubs or associations are the ones that receive their share of the annual dues back to them or who are acredited, legitimate orgainzations") "was to keep the work load down at our end by making the other organizations somewhat responsible", but if "we have no place in defining the responsibilities of our member organizations" (even though we might require them to "have a legal framework and a bod"), then I don't believe that we have any guarantee that nominations will be handled fairly if we just assume that "local association should have not trouble forwarding hte nomination". It's our responsibility to award this award fairly, and we can only shift the workload if we can still guarantee that.

HPAC/ACVL Motion 2004-11-23-#1-AB OLC Funding
Date Proposed: November 23, 2004
Proposed by: Doug Keller
Expiry Date: December 1, 2004
Seconded by: Michael Fuller
Voting Begins: upon seconding
Voting Closes: Decmeber 1, 2004
Motion to pay the fee for participation in the Online Contest for HPAC/ACVL members. The amount for the 2004 competition is 13 pilots at 6 Euros each for a total of 78 Euros. At the current exchange rate this is about CAD$120.00

Voting:

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Comments: This request was made by Stewart Midwinter who is the Canadian administrator for the Online Contest. The Online Contest is a world wide contest for Hang Gliding and Paragliding cross country flights. The OLC is not associated with CIVL/FAI or the fee we pay for membership in the Aero Club of Canada. More info on the OLC can be found on the website at http://www2.onlinecontest.org/

Gerry:
- Were requests for bids for the nationals advertised well enough and long enough, along with a closing date for submitting them? I'd check my back-issues of Air and Sur Vol, if I had them.
- Were there any other bids? Doug :
I don't think a request for bids was made. I haven't heard of any other interest and realistically if someone else was interested they would have to be doing the planning by now and we would have heard about. We need to give Mark enough time to get the word out and give the pilots lots of time to schedule holidays etc. so we can't wait much longer.

Michael Fuller:
I vote for.
However I've copied John on this because I do think that solid decision making dates for this should be on the master plan and as keeper of the plan perhaps he will add this to it with the following considerations.
- Solicit, through air and the discussion group, (prior to the board deciding on who is meet organizer and location), all parties who might be interested in running the nats.
- Prior to this there should be a discussion as to what if any changes to the current national comp format we would suggest in order to further the goals of the association.
- the decision date. Where should it be placed ideally to best serve all the potential pilots who would like to attend.

HPAC/ACVL Motion 2004-12-12-#1-AB HPAC/ACVL participation in the OLC
Date Proposed: December 12, 2004
Proposed by: Doug Keller
Expiry Date: December 19, 2004
Seconded by:
Voting Begins: upon seconding
Voting Closes: December 19, 2004
Motion to accept and implement the attached proposal for HPAC/ACVL participation in the Online Contest.

Voting:

Attachment explaining the Online Contest Proposal

HPAC/ACVL Motion 2005-1-3-#1-AB HPAC President Appointment

Date Proposed: January 3, 2005
Proposed by: Doug Keller, Past President
Expiry Date: January 10, 2005
Seconded by: Bruce Busby
Voting Begins:
Voting Closes: January 10, 2005

Motion to appoint Michael Fuller to the position of HPAC President to replace Doug Keller who is no longer the Alberta & NWT director. As Vice President, Michael takes over automatically so this is to confirm his new position.

Voting:

HPAC/ACVL Motion 2005-1-24-#1-HPAAC World Team Fund
Date Proposed: January, 20, 2005
Proposed by: Michael Fuller
Expiry Date: January 27/05
Seconded by:
Voting Begins: upon seconding
Voting Closes: one week after seconding

Motion: To add $330 to the World team fund. (see notes)

Voting:

Guide for payment of support - Payment will be made upon receipt of copy of qualified pilots paid worlds registration invoice.

HPAC/ACVL Motion 2005-02-07 # 1 Payment of Insurance Package

Date Proposed: February, 7, 2005
Proposed by: Michael Fuller
Expiry Date: February 14, 2005
Seconded by: Peter Darian
Voting Begins: upon seconding
Voting Closes: February 14, 2005

Motion
To approve the payment in the amount of $40,480 for the HPAC/ACVL 2005 Insurance Package.

Voting:

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Comments:
Last year we paid $40,277 for 697 members.
This year, they have quoted a premium of $40,480 for 774 members.
This is of course, slightly higher overall but lower on a per member basis.

HPAC/ACVL Motion 2005-02-08 MB-#1 - Amendments to the Solid Ground Award PRD
Date Proposed: February 8, 2005
Proposed by: Gerry Grossnegger
Expires: if not seconded within 1 week of last discussion
Seconded by: Bruce Busby (Feb 11 2005
Voting Begins: after there has been no further discussion for 1 day, and once seconded
Voting Closes: 1 week after voting begins

Motion
To amend the Solid Ground Award PRD as follows:

• Add to 2): The number of Awards given in any year will be determined by the Board of Directors according to the nominations received that year.
• Add to 6): An associate organization is any club or school listed on the HPAC/ACVL Associations, Clubs and Schools list (http://hpac.ca/?225 ).
• Add 11) The Award will generally take the form of a plaque and will become the property of the recipient. The design of the plaque may vary and will be decided upon by the Board of Directors.

Voting:

Discussion & Comments:
GG: It was suggested that point 7 be changed to "Directors organize and forward the nominations from the organizations within their region". That extra step seems like an unnecessary extra complication given that I don't believe that there will be a huge flood of nominations, and that we want all nominations to end up at a single location anyway.
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The full text of the amended document is included below, including other minor wording changes:

Solid Ground Award
Date: Feb 8, 2005

Purpose of this Policy and Regulatory Directive

1. The purpose of this Policy and Regulatory Directive (PRD) is to state the purpose of, and describe the process of granting, the Solid Ground Award.

Purpose

2. The Solid Ground Award is intended to honour and salute the landowners or policy makers whose contributions and support have aided the continuation and advancement of our sport in Canada with respect to flying sites. The Award is given on an annual basis to an individual, landowner, organization or official who has contributed in an outstanding way to the sports of hang gliding and/or paragliding in Canada.
   The number of Awards given in any year will be determined by the Board of Directors according to the nominations received that year.
   The Award is the premier mechanism that the HPAC/ACVL has for recognizing this type of contribution to our sports.

Eligibility

3. All individuals, landowners, organizations or officials who have contributed in an outstanding way to flying site improvement, establishment of flying sites, launch and landing zone access, or long-term contribution of property, resulting in the advancement and continuation of our sport, are eligible.
4. Recipients of the award may be of national, provincial, regional or local importance.
5. The Solid Ground Award can be awarded to the same individual more than once.

Process

6. Any associate organization of the HPAC/ACVL may nominate an individual for the award. Nominations must include a detailed rationale for the nomination, which should include the location(s) involved, and may include such things as the number of years involved and the approximate number of pilots affected. An associate organization is any club or school listed on the HPAC/ACVL Associations, Clubs and Schools list (http://hpac.ca/?225).
7. Nominations may be filed at anytime with the Business Manager, by email (see http://hpac.ca/?22) or mail, but only those received two weeks prior to the Annual Directors’ Meeting (ADM) can be considered. The date of the meeting will be announced on the HPAC/ACVL web site (http://hpac.ca/?2) (generally, in the first quarter of a given calendar year). Regional Directors are urged to assist the organizations in preparing and submitting their proposals.
8. The Business Manager will forward all nominations to the Directors two weeks prior to the ADM for their perusal.
9. The winner(s) shall be selected from the nominated individuals by a vote of the Directors at the annual meeting of the BoD.

Other Information

10. The Solid Ground Award was created in 2004.
11. The Award will generally take the form of a plaque and will become the property of the recipient. The design of the plaque may vary and will be decided upon by the Board of Directors.

HPAC/ACVL Motion 2005-02-28 1 Mb - Aero Club of Canada 2005 Dues

Date Proposed: February, 28, 2005
Proposed by: Gerry Grossnegger
Expiry Date: One week after seconding
Seconded by: Bruce Busby
Voting Begins: upon seconding
Voting Closes: March 14, 2005

Motion:
To pay the Aero Club of Canada 2005 dues in the amount of $4495, as per report from John Burk (below).

Voting:

Comments:
John Burk, 2005-02-26 6:00 pm:

Just returned from the meeting and happy to report that our fees have been reduced this year which I expected, a combination of the FAI initiative and the stronger Canadian dollar. Anyway our fee this year is down about 10% to $4,495.00.

SUMMARY OF ATTACHMENTS