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(July 2003 - May 2004)

Board Members Present at the Meeting:

Mike Miller ( BC)
Doug Keller (Current President, AB)
Cas Wolan (SK)
Gerry Grossnegger (MB)
Phil D'Eon (to Oct 1 '03 )/ Peter Darien (ON)
Steven Boost (PQ)
Judith Newman (to Nov 1 '03)(Secretary, HPAAC) / Michael Fuller (HPAAC)

Officers

Pamela Andrews (current Business Manager)
Garth Henderson (Treasurer till Oct 1 '03) / Charles Mathieson (Treasurer since Oct 1'03)
Fred Wilson (Safety)

Minutes by: Pamela Andrews, HPAC Business Manager / Judith Newman, HPAC Secretary / Mike Miller, HPAC Secretary

Date:

MOTIONS PASSED

Motion #2003-07-15
Date: 15 Jul 2003
Motion: To approve the minutes of the online ADM 2003 prepared by Pamela
Andews (BM) which includes all the motions put forward, a synopsis of
their content and the voting results.
Proposed by: Judith Newman (HPAAC, Secretary HPAC)
Seconded by: Gerry Grossnegger
In favour: Steven Boost, Judith Newman, Gerry Grossnegger, Phil D'Eon
Abstaining: Mike Miller, Cas Wolan
Motion passed: 24 Jul 2003

Motion 2003-08-#01
Date: 20 August 2003
Subject: World Team Funding
Content
To provide funding to Brett Hazlett for his entry in the 2003 World HG
Championship in the amount of $355.00.
Proposed by: Doug Keller, President HPAC/ACVL, Representative for Alberta & NWT Region
Seconded by: CAS WOLAN, Sask.
Voting: For: 6 - unanimous
Against: 0
Result: MOTION CARRIED
Aug. 30, 2003

Motion 2003-08-#02
Preamble: To approve the AGM Agenda Items for the 2003 AGM. (See revised Agenda below)
Date: 30 August 2003
Subject: AGM 2003
Content: To approve the list of agenda items for the AGM.
Proposed by: Judith Newman, Secretary HPAC/ACVL,Representative for Atlantic Canada
Seconded by: Phil D'Eon, Vice President, Representative for Ontario
In Favour: Steven Boost, Phil D'Eon, Judith Newman, Gerry Grossnegger
Opposed: Cas Wolan
Abstentions: Mike Miller
Result: Motion Carried, 21-September-2003
------------------------------------------------------------------------
COMMENTS: Steven Boost - in Favour
Re: item 2 "Motion to allow the HPAC BOD to appoint an auditor of their
choice ..."
Our by-laws state that "the members shall appoint an auditor at each
AGM...".
I have no problem with and accept the intent of this motion, but I'm not
sure it is something that can be done just like that in consideration of
our by-laws.
------------------------------------------------------------------------
AGM AGENDA:
(For the fiscal year: April 1st, 2002 - March 31st, 2003).
ITEMS FOR MEMBERSHIP TO VOTE ON:
1. Motion to approve the unaudited annual financial report for fiscal
year April 1st, 2002 - March 31st, 2003, as presented by Garth
Henderson, HPAC treasurer
2. Motion to allow the HPAC BOD to appoint an auditor of their
choice to audit the annual financial report for next year (April
1st, 2003 - March 31st, 2004)
----------------------------------------------------------------------
INFORMATIONAL ITEMS - NOT REQUIRING A VOTE BY MEMBERSHIP:
3. BOD elections (These were held already in spring, post the results)
4. BOD presents minutes of the 2002-2003 ADM
5. Presentation of the 2003-2004 budget and request for member input
on reducing expenses
6. Request for nominations for HPAC awards
7. Volunteer needed: HPAC insurance Liason
8. Call for competition bids for next year's nationals

Motion 2003-08 #03a - HPAC Towing Procedures Manual
Preamble
In 1997 the HPAC requested that the MHGA produce a Towing Procedures Manual in the interest of increasing the safety of towing operations, and as a forum for the sharing and collection of information about well-developed procedures found to be safe and effective, from as many sources as possible. I was asked to be the lead editor of the project, and after about two years of effort produced the document in it's current state. It includes information from many sources, from many countries. It has been called "the best freely-available compendium of hang glider and paraglider towing information on the planet".
Motion 2003-08-#03a
Date: original motion: September 15, 2003. Ammendment A: September 30, 2003
Subject : HPAC Towing Procedures Manual
Content : To endorse the HPAC Towing Procedures Manual as the official towing procedures manual of the HPAC/ACVL.
The document may be found at:
nbsp; http://MHGA.Scare.ca/HPAC/towManual/HPAC_Tow_Manual.htm
Ammendment A:
- word change from "sanction" to "endorse" in the first paragraph of the manual, as below, on request by Phil D'Eon & Mark Kowalsky.
- the word "adopt" removed from the motion, as above, on request by Phil D'Eon.
As stated at the beginning of the Manual:
" This manual lays out procedures, standards and guidelines under which the towing of hang gliders and paragliders in Canada is endorsed by the HPAC/ACVL. The information contained in this manual is a compilation of knowledge from many highly experienced sources, and is intended as a reference for pilots to use as they see fit in the interests of their own safety. A pilot's safety has always and will always be his own responsibility, regardless of the contents of this manual. The authors and contributors have no responsibility or liability for the actions or results of the actions of any person following the guidelines in this manual, since the person is performing those actions of his own free will. Pilots are not bound in any way to follow the guidelines in this manual, decisions involving their safety are always theirs to make, regardless of the wording used in this manual. If a pilot does choose to follow different procedures than those described here in the interests of making his activities safer, the authors would appreciate being apprised of these procedures so that we may improve this manual. Under no circumstances should the reader, or anyone directly or indirectly associated with the reader, use this manual as a sole reference on which to base towing operations of any kind. This manual is not an instructional course, it is a reference and compilation of information intended to be used to increase the safety of this portion of our sport. Towing should not be attempted without first obtaining qualified instruction in the skills and techniques of towing, or without the help of experienced tow pilots."

Proposed by: Gerry Grossnegger, Representative for Manitoba & Nunavut, Vice-President MHGA
Seconded by: Judith Newman, Atlantic Canada, Secretary
Voting:
BC & Yukon Michael Miller FOR
Saskatchewan Cas Wolan FOR
Manitoba & Nunavut Gerry Grossnegger FOR
Ontario Phil D'Eon (pending Peter Darian-Varzeliotis FOR
Quebec Steven Boost FOR
Atlantic Canada Judith Newman (pending Michael Fuller) FOR
Result: PASSED - 6 For, 0 Against - October 7, 2003

MOTION 2003-08 #04 - HPAC BANK ACCOUNT SIGNING AUTHORITY
Preamble: As recommended by Pamela Andrews, Business Manager..
Motion 2003-08-#04
Date: September 25, 2003
Subject: HPAC bank account signing authority.
Content: To give both the President and the Treasurer independent signing
authority on the bank account.
Proposed by: Gerry Grossnegger
Position: Representative for Manitoba & Nunavut, Vice-President MHGA
Seconded by: Judith Newman
Position: Atlantic Canada, Secretary
Voting:
British Columbia & Yukon Michael Miller nbsp; FOR
Saskatchewan Cas Wolan nbsp; FOR
Manitoba & Nunavut Gerry Grossnegger nbsp; FOR
Ontario Phil D'Eon (pending Peter Darian-Varzeliotis) FOR
Quebec Steven Boost FOR
Atlantic Canada Judith Newman (pending Michael Fuller) FOR
Result: Passed, unanimous

Motion 2003-10-#01 (HPAC.ACVL Treasurer position)
Date: 13 October 2003
Content: To appoint Charles Mathieson as the new treasurer to replace Garth Henderson.The motion needs a seconder.
Proposed by: Doug Keller, President HPAC/ACVL. Representative for Alberta & NWT Region
Seconded by: Judith Newman, Secretary HPAC/ACVL, Representative for HPAAC
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - Not Received
Quebec - Steven Boost - For
Atlantic Canada - Judith Newman - For
Alberta & NW T- President Doug Keller - Reserved as tie breaker
Result: Passed

Motion 2003-10-#02 (Senior Instructor Status – Peter Darian)
Date: 14 October 2003
Preamble: IAC chair Jim Reich has requested the BOD approve Peter Darian as a Senior Instructor. He has fulfilled all the requirements.
Subject: Senior Instructor status for Peter Darian
Content: Motion is to approve Peter Darian as a Senior Instructor.
Proposed by: Doug Keller, President HPAC/ACVL, Alberta & NWT Region
Seconded by: Judith Newman, Secretary HPAC/ACVL, HPAAC
Expiry Date: N/A
Voting Begins: upon seconding
Voting Closes: N/A
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - Ineligible
Quebec - Steven Boost - For
Atlantic Canada - Judith Newman - For
Alberta & NWT - President Doug Keller- Reserved as tie breaker
Result: Passed (Oct 27 2003)

Motion 2003-10-#03 (Senior Instructor Status – Claudio Mota)
Date: 21 October 2003
Subject: Senior Instructor status for Claudio Mota
Preamble: I'm resubmitting this motion originally proposed by Mike Miller. I accidently used the same motion number so this is renumbered. Mike received a request from IAC chair Jim Reich to approve Claudio Mota as a Senior Instructor. He has fulfilled all the requirements.
Content: To approve Claudio Mota as a Senior Instructor as per Jim Reich's recommendation.
Proposed by: Doug Keller, President HPAC/ACVL, Alberta & NWT Region
Seconded by: Steven Boost, AQVL
Voting:
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - Abstain
Ontario - Peter Darian-Varzeliotis - For
Quebec - Steven Boost - For
Atlantic Canada - Judith Newman - For
Alberta & NWT - President Doug Keller - Reserved as tie breaker
Result: Passed (Oct 27 2003)

Motion 2003/10/25 #1 (provincial club contributions to HPAC)
Date: 25/10/2003
Preamble: If we are looking at a shortfall in HPAC/ACVL income, an appeal to the individual provincial clubs should be made.
Subject: Appeal to Provincial clubs for extra funding in proportion to membership of the province.
Content: A letter to each provincial club could be drafted and sent asking for a commitment of funds to bolster HPAC/ACVL if there is a shortfall come February (insurance time).
The amount could be in proportion to membership per province and the amount needed.
Proposed by: Mike Miller-BC rep
Expiry Date:
Seconded by:
Voting Begins: upon seconding
Voting Closes: 1 week after seconding
Voting:
For:
Against:
Abstain:
Result: pending (date)

Motion 2003-10-28-#1-AB To add items to AGM Agenda
Date: Oct.28, 2003
Proposed by: Doug Keller
Expiry Date: N/A
Seconded by: Michael Fuller
Voting Begins: upon seconding
Voting Closes: 1 week after seconding
Subject: Motion to add the followings items to the AGM agenda as requested by the Business Manager.
Content: Motion to change HPAC's head office address from:
2104 Boake St., Orleans, ON K4A 3G2
to: 315-85 Henry Lane Terrace, Toronto, ON, M5A 4B8
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - Not Received
Quebec - Steven Boost - Not Received
Atlantic Canada - Michael Fuller - For
Alberta & NWT - President Doug Keller - Reserved as tie breaker
Result: Passed (November 6, 2003)
Notes: Peter's vote has been added - For

Motion 2003-11-04-#1-AB - Michael fuller to Serve as Vice-President
Date: Nov. 4/03
Proposed by: Doug Keller
Expiry Date: N/A
Seconded by: Cas Wolan
Voting Begins: upon seconding
Voting Closes: 1 week after seconding
Subject: Michael Fuller has volunteered to serve as Vice-President.
Content: The motion is to appoint Michael Fuller as HPAC/ACVL Vice President
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - For
Quebec - Steven Boost - Not Received
Atlantic Canada Michael Fuller Not Eligible
Alberta & NWT, President Doug Keller Reserved as tie breaker
Result: Passed (November 10/03)

Motion 2003-12-09-#1-AB - Mike Miller Appointment as Secretary
Date Proposed: Dec. 9, 2003
Proposed by: Doug Keller
Expiry Date: N/A
Seconded by: Gerry Grossnegger
Voting Begins: upon seconding - Dec. 9, 2003
Voting Closes: 1 week after seconding - Dec. 16, 2003
Content: Motion to appoint Mike Miller to the position of Secretary.
Voting:
British Columbia & Yukon - Michael Miller - Abstained
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - For
Quebec - Steven Boost - For
Atlantic Canada - Michael Fuller - For
Alberta & NWT - President Doug Keller - Reserved as tie breaker
Result: Passed (Dec 16 2003)

Motion 2004-01-11-#1-AB - Substitute Alternate Delegate
Date Proposed: January 11, 2004
Proposed by: Doug Keller
Expiry Date: Jan 12, 2004
Seconded by: CAS WOLAN
Voting Begins: upon seconding
Voting Closes: Jan 12, 2004
Content: Motion to appoint Fred Wilson as HPAC/ACVL "Substitute Alternate Delegate"
for the CIVL Plenary meeting in Croatia in February 2004. Fred will cover
all expenses for the trip. Fred will participate in the Safety activities
at the meeting as well as vote on agenda items as directed by the board of
directors.
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - Not Received
Quebec - Steven Boost - For
Atlantic Canada - Michael Fuller - For
Alberta & NWT, President - Doug Keller - Reserved as tie breaker
Result: passed

Motion 2004-01-19-#1-AB - 2004 - Insurance policy Result
Date Proposed: January 19, 2004
Proposed by: Doug Keller
Expiry Date: Jan 26, 2004
Seconded by: Gerry Grossnegger
Voting Begins: upon seconding
Voting Closes: Jan 26, 2004
Content: Motion to accept the third party liability insurance policy offered by K and K Insurance and to authorize Gregg Humphries to sign the contract on our behalf. The coverage will be the same as last year at $3,000,000 with a total premium of $40,277.00.
Voting:
British Columbia & Yukon - Michael Miller - Abstained
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - For
Quebec - Steven Boost - For
Atlantic Canada - Michael Fuller - For
Alberta & NWT, - President Doug Keller - Reserved as tie breaker
Result: passed (Jan 26, 2004)

Motion 2004-01-29-#1-AB - Nationals Bid Results
Date Proposed: January 29, 2004
Proposed by: Doug Keller
Expiry Date: Jan 31, 2004
Seconded by: Cas Wolan
Voting Begins: upon seconding
Voting Closes: Jan 31, 2004
Content: Motion to a bid from Mark Dowsett to run the HG and PG Canadian National Championships in Lumby, BC using the same format as 2003. Dates to be PG June 6th – 12th, HG June 13th – 19th.
Voting:
British Columbia & Yukon - Michael Miller - For
Saskatchewan - Cas Wolan - For
Manitoba & Nunavut - Gerry Grossnegger - For
Ontario - Peter Darian-Varzeliotis - For
Quebec - Steven Boost - For
Atlantic Canada - Michael Fuller - For
Alberta & NWT, - President Doug Keller - Reserved as tie breaker
Result: passed (Jan 31, 2004)

SUMMARY OF ATTACHMENTS

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