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(September 2002 - May 2003)

Board Members Present at the Meeting:

Peter Bowle-Evans (former President, BC)
Doug Keller (Current President, AB)
Cas Wolan (SK)
Gerry Grossnegger (MB)
Phil D'Eon (Vice President, ON)
Steven Boost (PQ)
Judith Newman (Secretary, HPAAC)

Officers:

Andre Nadeau (Business Manager to March 31, 2003)
Pamela Andrews (current Business Manager - since April 1, 2003)
Garth Henderson (Treasurer)
Fred Wilson (Safety

Minutes by: Pamela Andrews, HPAC Business Manager
Date: July 14, 2003

MOTIONS PASSED
September 2002 - May 2003

#2002-09-01
Date: 14 September 2002
Motion to approve the recommendation from the HPAC Instruction Chair person, Chris Muller, for Senior Instructor Status (PG) for HPAC Instructor (PG) Michael Fuller.
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 6 Against: 0
CARRIED - 86%

#2002-09-02
Date: 14 September 2002
Motion to approve the recommendation from the HPAC Instruction Chair person, Chris Muller, for Senior Instructor Status (HG & PG) for HPAC Instructor (HG & PG) Francois Thibodeau.
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 6 Against: 0
CARRIED - 86%

#2002-09-03
Date: 23 September 2002
Motion to approve the AIR Editor Contract as in the file:
AIR-Editor-Contract_2002-03_Final.rtf
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 6 Against: 0
CARRIED - 86%

#2002-09-04
Date: 23 September 2002
Motion to approve the revised Business Manager SOP 250-1 of 04 September 2002
As in the attached file: PRD_250-1_BusinessManager.pdf
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Steven Boost (QC)
For: 6 Against: 0
CARRIED - 86%

#2002-10-01
Date: 02 October 2002
Motion to approve SOP 350-0 General Financial Planning, Management & Control
as in the attached file: PRD 350-0_Final.pdf
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Doug Keller (AB, Vice President)
For: 5 of 6 current BoD Members Against: 0
CARRIED - 83%

#2002-10-02
Date: 02 October 2002
Motion to approve the HPAC/ACVL Business Manager Contract as in the file:
BusinessManager-Contract_2002-03_Final.rtf
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Doug Keller (AB, Vice President)
For: 5 of 6 current BoD Members Against: 0
CARRIED

#2002-10-03
Date: 20 October 2002
Motion to approve the transfer of $500 from the HPAC/ACVL Account to the Badge & Records Account, managed by Vincene Muller
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 5 of 6 current BoD Members Against: 0
CARRIED

#2002-10-03
Date: 22 October 2002
Preamble: On 23 September 2002 I was in receipt of the resignation of Tony McGowan as the Representative from Manitoba/Nunavut to the HPAC/ACVL BoD.
Motion to accept the election of Gerry Grossnegger as the New Representative from Manitoba/Nunavut to the HPAC/ACVL BoD.
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: All current members of the HPAC/ACVL BoD
For: 6 of 6 current BoD Members Against: 0
CARRIED - Unanimous

#2002-11-01
Date: 28 November 2002
Motion to approve: SOP 200 - HPAC/ACVL Board of Directors
And SOP 205 - Election of Directors
as in the attached files: PRD 200-Final.pdf and PRD 205-Final.pdf
Proposed by: Peter Bowle-Evans (BC, President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 6 of 7 members of the BoD Against: 0 (one BOD member was absent)
CARRIED

#2003 Bid for HG and PG Nationals
Date: 14 Jan 2003
Motion to accept Mark Dowsett's bid for the Hang Gliding and Paragliding National Championships as per his attached proposal.
Proposed by: Doug Keller (AB, President)
Seconded by: Cas Wolan (SK)
For: 5 Against: 0 (1 vote not received)
CARRIED

#2003-03-01
Date: 10 March 2003
Motion to elect Phil D'Eon as HPAC Vice President.
Proposed by: Doug Keller (AB, President)
Seconded by: Gerry Grossneger (MB)
For: 4 (Gerry, Cas, Steven, Judith) Against: 0 Abstain: 1, Phil
CARRIED

#2003-03-02
Date: 27 March 2003
Motion to increase the price of all HPAC full memberships by $35 and Temporary
Non-Resident membership by $15 effective April 1, 2003.
Proposed by: Doug Keller (AB, President)
Seconded by: Cas Wolan (SK)
For: 5 (Doug, Cas, Phil, Steven, Judith) Against: 1 (Gerry)
CARRIED

#2003-03-03
Date: 25 March 2003
Subject: HPAC Insurance Policy
Motion to accept the offer of insurance from Allsport, if such offer is formally made to HPAC by the close of business Monday March 31, 2003 with materially the same terms and conditions as described in the summary.
If, however, an acceptable Allsport offer fails to materialize by the close of business on Monday March 31, 2003, then HPAC will immediately accept and activate the existing offer of insurance from K&K. (Highlights of these policy offers are appended to this motion, below).
Proposed by: Phil D'Eon (ON, Vice President)
Seconded by: Cas Wolan (SK)
For: 6 (Doug, Cas, Gerry, Phil, Steven, Judith) Against: 0
CARRIED

#2003-03-04
Date: 25 March 2003
Motion to approve SOP 100-1 in the form attached. Andre Nadeau has revised PRD
100 based on the result of the recent member survey. The main changes are that the goals are now prioritized and least important goal that was unclear has been removed.
Proposed by: Phil D'Eon (ON, Vice President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 5 (Judith Newman, Steven Boost, Phil D'Eon, Gerry Grossnegger, Cas Wolan)
Against: 0 Abstain: 0 Absent: 1 (Doug Keller, on travel)
CARRIED

#2003-04-01
Date: 05 April 2003
Motion to accept the offer of an increased limit of $3M in the HPAC insurance policy, and to accept the associated premium increase of C$5,700 annually. (Read Gregg Humphrey's text).
Proposed by: Phil D'Eon (ON, Vice President)
Seconded by: Judith Newman (HPAAC, Secretary)
For: 4 (Judith Newman, Steven Boost, Phil D'Eon, Cas Wolan)
Against: 1 (Gerry Grossnegger) Abstain: 0 Absent: 1 (Doug Keller, on travel)
CARRIED (with 2/3 majority of the BoD voting in favour)

#2003-04-02
Date: 20 April 2003
Motion to accept SOP 420 with changes to its previous Draft form, as highlighted
in the attached document.
Proposed by: Phil D'Eon (ON, Vice President)
NOTE: Motion 2003-04-#02 was withdrawn and replaced by Motion 2003-04-#03

#2003-04-03
Date: 29 April 2003
Motion to add a tolerance window around the time requirement stated in PRD 420 (Draft) Instructor Certification Program as follows:
Specifically addressing the time requirement for attending an HPAC/ACVL Instructors Seminar every three years:

  • The month and day of the instructor’s initial certification as an instructor shall establish the Recertification Anniversary Date for that instructor. If an instructor’s certification has been withdrawn or has expired, the Recertification Anniversary Date shall be re-established upon renewed certification.
  • Instructors shall have an Allowable Time Window of 6 months before and after their third Recertification Anniversary Date in which they may satisfy the recertification requirement to attend an HPAC/ACVL Instructor Seminar. (This is intended to provide maximum planning flexibility and choice among available Instructor Courses for instructors.)
  • Recertification at any time within the Allowable Time Window will be made effective as of the established Recertification Anniversary Date. (That is, an instructor's initial Recertification Anniversary Datewill not change as long as the instructor's recertification requirementsare met within the Allowable Time Window. This is intended to remove any incentive to delay recertification to the end of the allowable time window.)
  • If an instructor has not successfully met the requirement for attending an Instructor Course within the allowable time window, then automatically it shall be deemed that, as of the following day, the instructor has failed to meet that particular recertification requirement.

Proposed by: Phil D'Eon (ON, Vice President)
Seconded by: Gerry Grossnegger (MB)
For: 4 (Gerry, Judith, Steven, Phil) Against: 1 (Cas)
CARRIED

#2003-04-04
Date: 5 May 2003
Motion to Appoint Jim Reich to the position of IAC Chair.
Proposed by: Doug Keller (AB, President)
Seconded by: Phil D'Eon (ON, Vice President)
For: 5 (unanimous) Against: 0
CARRIED

#2003-05-01
Date: 12 May 2003
Preamble
Pamela Andrews travelled from Toronto to Ottawa to spend a day training
with Andre for her new position as Business Manager. As part of the trip
she rented a car to move all the equipment and documentation back to
Toronto. The costs incurred for the trip are as follows:
Taxi to Airport: $ 44.00
Airfare to Ottawa: $118.82
Car Rental: $ 82.28
Gas: $ 34.83
TOTAL: $279.93
Motion to reimburse Pamela for the trip expenses as submitted.
Proposed by: Doug Keller (AB, President)
Seconded by: Judith Newman (HPAAC, Secretary
For: 4 (Judith, Gerry, Phil, Steven) Against: 0
Not Received: 1 (Cas, at the Nationals)
CARRIED

SUMMARY OF ATTACHMENTS

2002-09-04-PRD250

Final version of SOP 250-1: Business Manager
2002-10-01-PRD350.pdf Final version of SOP 350-0
2002-11-01-PRD200.pdf Final version of SOP 200
2002-11-01-PRD205.pdf Final version of SOP 205
2003 Bid Mark Dowsett's bid/proposal for the Canadian HG & PG Nationals (missing)
2003-03-03.pdf Offer of insurance from Allsport - summary
2003-03-04-PRD100-1.pdf Revised SOP 100-1
2003-04-01.pdf Gregg Humphrey’s text summarizing offer of increased insurance limit from K & K
2003-04-02-PRD420-draft.pdf SOP 420 with changes to its previous Draft form
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