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Q & A's about getting into Event Management. Updated Dec 23'd 2013

 
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Fred Wilson
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Joined: 10 Dec 2014
Posts: 45
PostPosted: Tue Feb 08, 2011 03:46 am    Post subject: Q & A's about getting into Event Management. Updated Dec 23'd 2013 Reply with quote

Updated Dec 23'd 2013 Note: The following text should become shorter sentences to reduce translation work load.
Note that there is some duplication here that needs to be cleaned out. Tnx for your patience
.

Questions and Answers about getting into Event Management:


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Fred Wilson
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Joined: 10 Dec 2014
Posts: 45
PostPosted: Tue Feb 08, 2011 03:47 am    Post subject: Local Rules Reply with quote

Question 1: Where can I find examples for writing "Competition Local Rules" Documents? Revised Dec 1, 2011

Answer:
A generic "Local Rules" Document for Cat 2 Events is posted here, compiled from recent Cat 2 and Cat 1 events.
- It will look a little daunting to look at first, but it is useful to stick to a standard format which reduces the translation work needed by foreign entrants (and misinterpretation that can occur.).

Hang Gliding Local Rules in English
- Les Règles Locales Vol Libre En Français
- Reglas locales Asa Delta En Español
- Regras Locais Asa Delta Em Português

Paagliding Local Rules in English
- Les Règles Locales Parapent En Français
- Reglas locales Parapente En Español - and Parapente Regras Locais Em Português in translation. Stay Tuned.

This is required for FAI /CIVL Cat 1 and Cat 2 Events in all disciplines;
. . . . - It is also a good idea for smaller events. A snap shot version is useful even for Fly-Ins for pilots unfamiliar with the site, local site preservation and airspace issues.

Post it up as early as you can, preferably before the announcement date so people will get an immediate "reward" when they go to your Website.
. . i. It shows Organizational Professionalism;
. .ii. Provides all the info on every topic area they could imagine, all on one doc;
. iii. This will eliminate most email and phone calls from people needing to obtain information, ESPECIALLY at the last minute when you may be run off your feet busy;
. iv. It allows foreign language pilots to pop it into Google Translate, and for those terms that Google obviously trashes, help from a friend to get them by.

How many languages can you read and write fluently?
(At the ~1990 CDN Nationals in Falkland, unilingual pilots arrived from Poland, Germany, Portugal and Japan.) Shocked


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Fred Wilson
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Joined: 10 Dec 2014
Posts: 45
PostPosted: Tue Feb 08, 2011 03:47 am    Post subject: CIVL Category 2 Events - Updated Nov 6th 2011 Reply with quote

Question 2: Where can I find what is needed for my Comp to become an official FAI / CIVL Category 2 Event?

A. How to organize Category 2 events (Zip file to pdf.)

B. Application form (PDF) for FAI/CIVL sanction as a Category 2 event. (Word Doc.)

C. You will have to submit an FAI / CIVL Competition Organizer Agreement Form The file and link to it is presently missing on the new FAI website. The old url was http://www.fai.org/documents/agreement

This "Organiser Agreement" is prepared by the FAI Office. Event organizers have to contact the FAI Secretariat directly <== using the FAI Website "email" Form link
NOTE: CHOOSE GENERAL INQUIRY for further information and a copy.


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:48 am    Post subject: Pilots qualifications for CIVL Category 1 and 2 Events Reply with quote

Question 3: How do Pilots qualify in order to enter a Category 2 and eventually Cat 2 events?

Answer: In order to obtain CIVL Ranking Points, pilots are required to have a valid FAI Sporting Licence. (PDF)

The FAI Sporting Licence Information Page states:

"All competitors must ensure they have a current FAI Sporting licence before traveling to an FAI event. FAI Sporting Licences must be obtained via your National Airsport Control.
"It is a competitor's responsibility to ensure that he/she is eligible to compete in an event before traveling to that event. "

(We are one of few countries that have earned the respect and right to process our own: Thanks goes to Vincene Muller.)

Please complete the form and mail to The Aero Club of Canada. Address is at the top of the form. Enclose the fee of $50 payable to The Aero Club of Canada.
If you require the sporting license quickly, please sent by express post and enclose an addressed prepaid express post envelope for quick return.

If you need a sporting license at the last minute - e.g. at registration of a competition, Contact Vincene Muller at fly@mullerwindsports.com

Make sure that you fill out HPAC membership (s/b current) and rating information.
If this is your first sporting license and you were not born in Canada, please see the note on the form and include photocopies of required documents with the application.

If you have any questions, please contact Vincene at the above address.
___________________________

Question 3 a) How do Pilots set an FAI / CIVL World Record? See:
a) http://www.fai.org/civl-records/civl-how-to-set-a-record
b) FAI / CIVL Standard Preliminary Record Claim Form (Zip file to pdf and Word Doc.)


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:49 am    Post subject: CIVL Category 1 Competition Organizer information Reply with quote

Question 4: What information is needed to host the big one: an FAI / CIVL Category 1 Competition?

Answer: First Read: The FAI Sporting Code General Section (PDF)

Then Read the applicable CIVL Sporting Code Section 7 Hang Gliding & Paragliding Competition Regulations found within it's drop down list at: http://www.fai.org/civl-documents

Good examples of Category 1 Local Rules:

Hang Gliding Category 1 Aero-Towing Local Rules: Big Spring Texas USA 2007

Hang Gliding Category 1 Foot Launch 2011 Local Rules: MCucco Italy

Paragliding Category 1 Foot Launch 2011 Local Rules: Piedrahita Spain

Paragliding Accuracy Category 1 2011 Local Rules: from Inonu, Eskisehir Turkey

Paragliding Aerobatics 2010 Local Rules: from Oludeniz Turkey

Cross references for previous Approved Local Regulations for FAI / CIVL Category 1 Competitions


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:50 am    Post subject: Pilots qualifications to be accepted into FAI Reply with quote

Question 5: How do Pilots qualify to be accepted into FAI / CIVL Category 1 Events?

Answer: The new FAI / CIVL website has Missing files and Google searches bring up Broken links to the old CIVL website for files on

How to qualify for Category 1 Hang Gliding events http://www.fai.org/hang_gliding/competitions/how_to_qualify_hg

How to qualify for Category 1 Aerobatic events | FAI Hang Gliding http://www.fai.org/hang_gliding/competitions/how_to_qualify_acro

How to qualify for Category 1 Paragliding Accuracy events http://www.fai.org/hang_gliding/competitions/how_to_qualify_pga etc.
_____________

When the files are re-established I will relink to this:

Read the relevant Category's information posted at the [url=]FAI Competition Information Page[/url]


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:51 am    Post subject: Weather Forecasting for Task Committees - Updated Dec 23'd 2013 Reply with quote

Question 6: What sort of tools are out there to help with the sort of intensive weather forecasting that Task Committees demand?

Answer: Start off with Advanced Pilot Weather Briefing
- it is the minimum you will need for small race competitions and even safe Fly-Ins.

Atmospheric Soundings gives you a quick and good snapshot of the day.

A Skew-T graph manual can be found at: http://www.atmos.millersville.edu/~lead/SkewT_Home.html

There is a better soaring one out there. Forgotten the link for the moment. Will add later.

aka http://soaringlab.blogspot.com/2010/12/calculating-trigger-temperature.html
and http://soaringlab.blogspot.com/2010/12/calcuating-trigger-time.html

XCSkies is quick and easy: http://www.xcskies.com/ All you should need up to quite large meets.

The "Big Gun" Weather Gurus use RASP information in addition to XCSkies. So if its going to be a more intensive meet read through Dr Jack's RASP Forecasts

WCSC Example see: http://www.canadarasp.com/RASPtable.html

If useful, check out: Historical Wind Statistics


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:51 am    Post subject: Assigned Area Task Competitions (AAT) Reply with quote

Question 7: I have heard that Assigned Area Task Competitions (AAT) are the new next greatest thing. What is it all about?

Answer: Read Assigned Area Tasks (AAT) - the future for our Comp scene?

Then see: http://ozreport.com/forum/viewtopic.php?p=94680#94680

and: http://www.xcontest.org/xrace/about-aat/ and http://www.xcontest.org/xrace/rules/

From: http://www.glidingcaboolture.org.au/Easter08/AssignedArea.htm

For an Assigned Area Task, the task setters choose two or three turnpoints to define the task then draw quite large circles around them (perhaps 15 – 40 Kms).
The turnpoints are chosen such that a medium performance glider flown by a good pilot, could fly to each turnpoint in the minimum time that must be spent on task - usually about 3 hours.

The circles around the assigned turnpoints, which become the assigned areas, are sized such that high performance aircraft would have fly to the furthest perimeters to achieve a competitive distance and speed in the allocated time.
A low performance aircraft need only fly to the nearest perimeters.
Equally an experienced and competitive pilot can fly a longer distance whereas a less experienced pilot can fly a shorter distance.
Both are scored for the distance and speed they achieve then, depending on the competition conditions, a handicap appropriate to their glider may be applied.



Davis Straub wrote:
See the NavIter SeeYou Competition Software download.
(Follow their text links as the "Next" Button does not work.)
- NavIter SeeYou version 4.13 is their information page for their flight planning and analysis tool for pilots.

NavITer Support Forum SeeYou Competition Scripts

NavITer Support Forum SeeYou Competition AAT Task Script

NavITer Support Forum SeeYou Competition Assigned Area Speed Task for EGC 2002 Script


Ron Gleason wrote:
I will try to offer an explanation from a US based glider pilot that is new at competitions and I have scored a few!

AST - Fixed number of TP's all with a 1 mile radius and they have to be done in the order specified by the CD. A minimum time is assigned and you do not want to be too far over or under that time

TAT - Turn area task, fixed number of turnpoints, must be done in order specified by CD and each turnpoint can have a radius up to 30 miles.
A minimum time assigned for the task, do not be under and you better be fast if you are over.

MAT - Modified Area Task. Typically one or two mandatory TP's, at start and possibly at end of task, then the pilot determines how many other TP's the want to get, all TP's have a radius of one mile.

Good write ups in the SSA rulebook, one can be found here: http://ssa.org/files/member/2010%20SSA%20U.S.%20Regional%20Sport-Class%20Rules.pdf

Start looking around page 26. Also distance measurement, speed calculation and other details are outlined in the book.

In the US scoring is done via WINSCORE, it is free and be down loaded here http://www.gfbyars.com/winscore/

Hope that helps.
Ron Gleason ASW-20 BL

Large area tasks can be very confusing, even to the experts.
Example: Understanding the Task Objectives

From: An introduction to Assigned Area Tasks: http://www.soaringpilot.org/dokuwiki/doku.php/soarpilot/assigned_area_tasks
- From: Doug Jacobs Contest presentations: http://www.dragonnorth.com/djpresentations/ (Enough reading here alone to fill an entire winter!)

See the British Gliding Competition Rule Book


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Fred Wilson
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PostPosted: Tue Feb 08, 2011 03:52 am    Post subject: Reply with quote

1. XC-Open and their XC-Open competition rules

I am intrigued by their XC - Open X-Camp that is scheduled for this February in Manilla.

2. XContest (Hang Gliding and Paragliding) and their X-Camp Rules version of this idea.

3. XContest Nationals and / or Regional Events Scoring and support.
- Noting that XContest fully supports Assigned Area Tasks (AAT)


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